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Office Administrator in Lake Forest, CA at PRA Group

Date Posted: 5/16/2018

Job Snapshot

Job Description

We invite you to explore a future with us at PRA Group, a diverse and growing company that has a tangible impact on the global economy.

Position Summary: 



Key front line team member; the “first impression' of our company. Manages, organizes, and coordinates office operations and procedures in order to ensure organizational effectiveness and efficiency by performing the following duties.Key  Responsibilities (other duties may be assigned):

  • Present a courteous, helpful manner to all callers and takes accurate messages when necessary.
  • Collect, prepare and submit corporate invoices, employee reimbursements for approval.
  • Responsible for distribution of all mail coming to the corporate location. This includes but is not limited to; opening and sorting incoming mail each day, checking outgoing mail for correct postage and dropping it in the outgoing mailbox before the 4:30 p.m. pick-up.
  • Receive overnight deliveries and disperse as necessary. Prepare overnight packages as directed.
  • Maintain office supplies including ordering of all supplies within corporate budget as well as maintaining supply inventory and organization of supply room.
  • Maintain general corporate office equipment including fielding and coordinating requests for service calls. 
  • Present a courteous, helpful manner to all callers and takes accurate messages when necessary.
  • Assist with various special projects including but not limited to financial spreadsheet creation and modeling, AR/AP and invoicing.
  • Keeps up with all action requests.
  • Responsible for ensuring compliance with applicable laws, regulations and company policies across areas of organizational responsibility.

Professional Experience/Qualifications:

  • Bachelor’s Degree preferred or a high school diploma required and equivalent amount of experience.
  • Strong interpersonal and communication skills.
  • Strong customer service skills.
  • Self-motivated, strong time management and organization skills.
  • Detail-oriented and excellent follow-up skills.
  • Knowledge of office administration.
  • Ability to deal comfortably and create a positive impression for executive clients.
  • Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level.
  • Accuracy
  • Good decision-making skills

Work Environment:


The noise level in the work environment is usually moderate as the employee works in an office environment, in an individual work station, using telephone and computer.  Employee is required to work evenings and weekends as required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:


The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

All qualified applicants will receive consideration for employment regardless of age, race, color, sex, gender, religion, national origin, physical or mental disability, citizenship, or any other classes recognized by state or local law or any other characteristic protected under applicable federal, state or local law. We are a drug free workplace.

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